[CA] CALPADS FLASH #287:  2024−25 School Year Rollover

The CALPADS (California Longitudinal Pupil Achievement Data System) Update Flash #287 provides essential updates regarding the 2024-25 school year rollover and important code and validation rule changes. Below are the key takeaways from the document:

1. School Year Rollover (2024−25)

The school year rollover will be effective as of September 17, 2024. This includes:

• New codes: Introduced to reflect the needs of the new school year.
• Retired codes: Outdated codes have been removed from the system.
• New Input Validation Rule (IVR): This will be implemented to enhance data integrity, including an update to an existing IVR to reflect a code change.

2. Changes to Certification Validation Rules (CVRs)

Following the rollover, additional changes will be made, primarily focused on transitioning certain Certification Validation Rules (CVRs) to Data Discrepancies (DDs).

• These changes will be visible through the Data Discrepancy interface before the Fall submissions for Fall 1 and Fall 2 open.

3. Introduction of New Language Codes

The update introduces a new language code and an update to an existing one:

• American Sign Language (ase): A new language code added to the system.
  • Students whose primary language is American Sign Language will be categorized under “English Only (EO)” status.
• Other Sign Languages (sgn): Updated to exclude American Sign Language.
  • Students who use sign languages other than American Sign Language will continue to use this code.

4. Retired Work-Based Learning Type Code

• The Non-Registered Pre-Apprenticeship Program (code 30) has been retired and is no longer valid as of June 30, 2024.
  • If included in any Work-Based Learning file submissions, the files will be rejected.

5. Course Section File Field No Longer Used

• Field 9.27 (CTE Course Section Provider Code): No longer in use.
  • Any data entered into this field will cause the file to fail during input.

6. New Fatal IVR for STAS File

• A new Input Validation Rule (IVR) for STAS File will be enforced beginning September 17, 2024:
  • Error STAS0651: STAS data should not be submitted for Non-Public Schools (NPS) or Private School Groups (PSG).
  • This IVR was initially introduced in 2023-24 but was disabled to provide more time for schools to adjust. It will now be re-enabled.

These changes are important for local educational agencies to keep in mind as they prepare for the upcoming school year, ensuring data submissions align with updated rules and codes.

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