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[CA] CALPADS Flash #289:  Fall 1 and Fall 2 CVRs to CDDs

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[CA] CALPADS Flash #289:  Fall 1 and Fall 2 CVRs to CDDs
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The latest CALPADS Update Flash #289, dated October 16, 2024, provides important information regarding changes in the California Longitudinal Pupil Achievement Data System (CALPADS). Key updates are summarized below:

Purpose of Changes

  • Improved Usability: The California Department of Education (CDE) and California School Information Services (CSIS) aim to enhance system performance and usability.
  • Error Resolution: Conversion of Certification Validation Rules (CVRs) to Certification Data Discrepancies (CDDs) helps Local Educational Agencies (LEAs) resolve errors continuously, reducing the workload during submission windows.

Conversion Highlights

  • Fall 1 CVRs: Out of 14 existing CVRs, 11 are now converted to CDDs and disabled, while 3 remain as fatal CVRs.
  • Fall 2 CVRs: Of the 22 Fall 2 CVRs, 13 will convert to CDDs, 6 will stay as warnings, and 3 will be disabled without conversion.
  • Timelines: These changes will be fully implemented by December 16, 2024.

Benefits for LEAs

  • Continuous Error Review: LEAs can address errors throughout the year, ensuring better data accuracy.
  • Faster Revision Access: Reduced number of CVRs during revisions means LEAs can access updated data sooner.

Key Error Categories in Conversions

  1. Enrollment Data Issues: Errors related to missing enrollment data or student exit records.
  2. Student Demographics: Missing information on race, ethnicity, and initial school enrollment dates.
  3. Staff and Course Assignments: Errors concerning missing staff assignments, incomplete course sections, or non-compliant employment dates.
  4. English Learner Data: Missing data for language instruction programs or English Language Acquisition Status.

Important Notes for LEAs

  • Fatal Errors: CVRs not converted to CDDs remain as fatal errors, requiring immediate attention.
  • Ongoing Monitoring: LEAs should continuously monitor data discrepancies to maintain compliance and streamline submission processes.

This update provides a structured approach for LEAs to manage data submissions effectively, ensuring higher data accuracy and compliance within CALPADS.

Click here to learn more about MeasureED's CALPADS Support services!

Source:  CALPADS Update Flash #289