The California Department of Education recently released CALPADS Update Flash #290, detailing important submission deadlines, data guidelines, and key practices for the 2024-25 academic year. This update is essential for Local Educational Agencies (LEAs) and Special Education Local Plan Areas (SELPAs) to ensure data accuracy and compliance. Here are the main points:
2024-25 Submission Deadlines
- Fall 1 Submission opened October 2, 2024.
- Fall 1 Certification Deadline: December 13, 2024.
- Amendment Window Deadline: January 24, 2025.
- Recommended Date for No Fatal Errors: November 22, 2024, to allow sufficient time for review.
- System Outage: Scheduled for December 14–16, 2024.
Key Dates for Other Submissions:
- Fall 2 Deadline: February 28, 2025.
- End-of-Year (EOY) 1 & 2: Deadline on July 25, 2025, with the amendment window closing on August 8, 2025.
- EOY 3 & 4 Deadlines: Same as EOY 1 & 2, but SELPA approval required for certain submissions.
Amendment Limitations
- Finality of Deadlines: Post-deadline amendments will not impact funding calculations. Any revisions must go through the local audit process.
- Assignment Monitoring: No data changes for assignment monitoring after the Fall 2 deadline. Issues here must be addressed through CalSAAS.
Use of Data for Funding and Monitoring
- Funding Calculations: Fall 1 data informs the Local Control Funding Formula (LCFF) for supplemental and concentration grants.
- Special Education Monitoring: To aid compliance monitoring, data for federal indicators on disproportionality (overall and by specific disabilities) will be pulled after the December 13 certification date.
Graduation Data for the California School Dashboard
- New Graduate Cut-Off: EOY 3 data submission is due August 8, 2025. The cut-off for 4-Year Adjusted Cohort and Graduation Rate Indicator remains August 15.
- Implications for Graduates: Only students graduating by August 15, 2025, are included in the 4-year cohort for 2024-25; others will be in the 5-year cohort for the following year.
Summary of Best Practices for LEAs:
- Resolve errors early by the no-fatal-error deadline.
- Align grade 12 exits and demographic updates with the EOY 3 deadline.
- Plan for System Outages and allocate time to ensure data readiness before each deadline.
Following these guidelines will help LEAs and SELPAs meet the compliance requirements and avoid data discrepancies impacting funding and reporting. For full details and updated deadlines, LEAs can visit the CALPADS Calendar on the CDE website.
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Source: CALPADS Update Flash #290