[CA] CALPADS Flash #294:  New and Revised FAQs Related to Fall 2

The California Department of Education (CDE) issued CALPADS Update Flash #293 on December 5, 2024. This update introduces changes and clarifications for the 2024−25 academic year that impact local educational agencies (LEAs). Below are the essential takeaways:

The California Department of Education (CDE) has released CALPADS Update Flash #294, which introduces new and revised FAQs related to Fall 2 reporting. These updates primarily focus on Staff Data and Statewide Educator Identifiers (SEIDs), Career Technical Education (CTE) courses, and English Learner (EL) reporting. Below is a streamlined summary of the most important changes.

Staff Data & SEIDs: Reporting Teaching Assignments

Updates clarify how to report teaching assignments when the Teacher of Record (TOR) is on leave or when there is no TOR:

• When a teacher is on statutory leave and a substitute with a Teaching Permit for Statutory Leave (TPSL) is assigned, the TOR should still be reported.
• If a teacher is on leave with no active assignments, do not report them in CALPADS. Their Staff Demographic (SDEM) record should be closed with an employment end date before Census Day.
• If a teacher is permanently assigned but on leave during Census Day, they should still be reported as the TOR.
• If no TOR exists and a substitute is teaching, report the substitute’s SEID. Generic SEIDs cannot be used.

📌 Reminder: Substitute teachers must have a valid SEID issued by the Commission on Teacher Credentialing (CTC).

Reporting Vacancies for Non-Classroom-Based Positions

For roles like principals, superintendents, counselors, and school psychologists:

• If a certificated employee is serving in the role on Census Day, use their SEID.
• If the position is vacant, do not report it in CALPADS. Instead, vacancies are documented in CalSAAS (California State Assignment Accountability System).

Career Technical Education (CTE) Course Reporting Updates

• LEAs can use CTE State Course Codes (7000–8999) even if they do not run an official CTE program, as long as the course content meets CTE pathway standards.
• When CTE courses are provided by a Regional Occupational Center/Program (ROC/P):
  • The LEA must have an agreement with the ROC/P.
  • If the LEA does not maintain SEIDs for ROC/P teachers, use "9999999999" as the SEID for reporting purposes.
• It is no longer required to indicate whether a CTE course is provided by an ROC/P.

English Learner (EL) Reporting Changes

To properly document pull-out and push-in services for EL students:

• Report courses using specific State Course Codes:
  • 9103 – English Support
  • 9104 – English Language Development
• Submit Student Course Section records for all EL students receiving instruction.
• The previous practice of using Course Code 3020 (Consultation/Instructional Support) for EL services has been eliminated.

Final Thoughts

These CALPADS updates aim to improve accuracy and consistency in reporting staff assignments, CTE courses, and EL services. LEAs should ensure compliance with new guidelines to avoid reporting errors.

For more details, visit the CDE CALPADS FAQ page:
🔗 https://www.cde.ca.gov/ds/sp/cl/calpadsfaqs.asp

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