[CA] Summary of CALPADS Digest: June 7, 2024

The California Longitudinal Pupil Achievement Data System (CALPADS) Digest for June 7, 2024, provides key updates and reminders for Local Educational Agency (LEA) representatives. This digest highlights recent changes, upcoming deadlines, and essential resources.

Recent Updates

• Flash #273 (May 29, 2024): Special Education Updates and End of Year (EOY) 4 changes.
• Flash #274 (June 4, 2024): Guidance for reporting high school students who graduate by August 15.
• CALPADS Code Sets v15.4: The latest version, effective for the 2023-24 academic year, is available on the CDE CALPADS System Documentation webpage.

Reminders

• EOY Submission Window: Opened on May 7, 2024.

  • Certification Deadline: July 26, 2024.
  • Fatal Errors: This should be resolved by July 12 to allow time for a thorough review of certification reports.
  • SELPAs: Encouraged (but not required) to approve LEAs’ submissions by the certification deadline.
  • Amendment Window Closure: August 16, 2024; both LEAs and SELPAs must approve EOY 3 and 4 submissions by this date. No extensions will be granted.

• Student Record Discrepancies: Utilize the lookup tool provided by the Educational Testing Service (ETS) for quick answers regarding statewide assessment records.

• Education Data Collection System (EDCS): Open for uploading data for the Armed Services Vocational Battery (ASVAB) and State Seal of Civic Engagement (SSCE) programs.

  • CALPADS LEA Amin Password Request:

    1. Go to the EDCS login page.
    2. Click on “Reset password.”
    3. Create or reset your password.
    4. Follow instructions received via email.

  • Requesting EDCS Access for Staff other than CALPADS LEA Admin:

    • The CALPADS LEA Admin should send an email to: educationdatacollection@cde.ca.gov
    • Subject: “Requesting EDCS Access”
    • Provide:
      1. First and last name
      2. Position
      3. Email
      4. Phone number

Key Takeaways

• Stay Updated: Regularly check for new flashes and updates from CALPADS to ensure compliance and accuracy.
• Meet Deadlines: Adhere to submission and certification deadlines to avoid penalties and ensure data integrity.
• Utilize Resources: Make use of available tools and support systems like the ETS lookup tool and EDCS for efficient data management.
• Ensure Staff Preparedness: Ensure that relevant staff have access and are well-informed about their roles in data submission and management processes.

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