[CA] Summary of CALPADS Update Flash #273: Key Takeaways

Introduction

The California Department of Education (CDE) has issued important updates regarding the 2023-24 End-of-Year (EOY) submissions for the California Longitudinal Pupil Achievement Data System (CALPADS). These updates are crucial for Local Educational Agencies (LEAs) and Special Education Local Plan Areas (SELPAs) to ensure timely and accurate data submission, which directly impacts the California School Dashboard indicators.

EOY Submission Deadlines

• EOY Submission Window: Opened on May 7, 2024.
• Certification Deadline: LEAs must approve their EOY submissions by July 26, 2024.
  • LEAs are advised to resolve all fatal errors by July 12, 2024, to allow ample time for reviewing certification reports.
• Amendment Deadline: August 16, 2024 (one week earlier than in previous years).
• Graduation Data Submission: Students must complete graduation requirements by August 15, 2024, with data submitted by August 16, 2024.

EOY Updates and Reminders

• EOY 4 Special Education: New reports 16.22 and 16.23 are now available for students with disabilities.
• EOY 3 Certification Data Discrepancy (CDD): Report SIRS0490E3 will be re-enabled on June 4, 2024.
• Enhanced Reports for Data Quality:
  • Report 14.1 - Student Absenteeism: New columns added for perfect attendance and a foster youth filter.
  • Report 1.22 - Graduates and Completers: Includes prior year graduate counts and updated completer categories.
  • Reports 15.1 and 15.2 - Cohort Outcome: Additional columns for students earning regular diplomas with attributes like UC/CSU a-g requirements or State Seal of Biliteracy.

Indicators on the Dashboard

• Chronic Absenteeism: Report 14.1 data is used for calculating this indicator.
• One-Year Graduate Counts and Graduation Rate: Report 1.22 data is used for public reporting and comparing prior-year to current-year counts.
• Graduation Rate and College/Career Indicators: Report 15.1 data contributes to these indicators.

Graduation Exemption Indicator

• LEAs must confirm whether graduating students met state graduation requirements but were exempt from local requirements. Field 1.35 – Graduation Exemption Indicator must be populated accurately to avoid fatal errors.

Student Incidents Reporting

• Restraint and Seclusion: LEAs must report all incidents involving restraint or seclusion of students.
• Incident Results for Statutory Offenses: LEAs should report "Other Means of Correction" only when a statutory offense is committed.

Work-Based Learning

• A new code “5 - Not Provided by Employer” has been added to the Internship-Employer Performance Evaluation Code set for the 2023–24 academic year.

Available Resources

• Training Sessions: Recorded sessions are available on the CSIS Training Channel on YouTube.
• EOY Reporting Roadmap: Downloadable from the link in the CALPADS User Manual.
• Q&A/Office Hours: Weekly sessions on Wednesdays at 3:00 p.m. on Zoom for LEAs to ask questions about EOY submissions.  Information on access can be found on the CSIS CALPADS Support webpage.

Conclusion These updates are critical for LEAs and SELPAs to adhere to the new deadlines and ensure the accuracy of their submissions, which will directly impact the quality and reliability of data on the California School Dashboard. LEAs are encouraged to utilize available resources and support channels to complete their submissions timely and accurately.

Click here to learn more about MeasureED's CALPADS Support services!