[CA] CALPADS Update Flash #281: District of Choice and Data Reporting

Background

• District of Choice (DOC) Program: Authorized by California Education Code (EC) Sections 48300-48316.
• Participation: Local Educational Agencies (LEAs) must register with the California Department of Education (CDE) and their County Office of Education (COE).
• Current Status: 44 LEAs are designated as DOCs.
• Non-DOC LEAs: If your LEA is not a DOC, this update can be disregarded.

CALPADS Data Reporting Requirements

• DOCs Reporting: Must submit data to CDE through CBEDS-ORA and CALPADS.
• Purpose: CDE uses this data for annual reports to the Legislature, Department of Finance, and the Legislative Analyst’s Office.
• Student Demographic Data: Most reporting requirements are met through data already submitted by LEAs.
• Specific Fields for DOC Program:
  • Field 1.30: Student School Transfer Code with code 4 – District of Choice.
  • Field 1.31: District of Geographic Residence.

SENR0320E3 Re-enabled on June 18, 2024

• Previous Status: SENR0320E3 was disabled to confirm the need for the District of Residence for non-DOC transfers.
• Current Status: Re-enabled on June 18, 2024, to ensure Field 1.30 is populated for DOC transfers.
• Conditions for Populating Fields:
  • Students must have an enrollment status of primary or short-term AND
  • The student's most recent prior enrollment must be in a different California public school district.

Handling Non-DOC Transfers

• Field 1.30: Should be populated with an appropriate transfer code, often code 6 – Other Transfer.
• Definition of Code 6: Includes various types of transfers such as:
  • Voluntary transfers to a county office of education school.
  • Transfers due to parents' employment in the area that established residency.
  • Transfers specified in an Individualized Education Plan (IEP).
  • Transfers to charter schools outside the district of residence.
  • Natural matriculation or other residency establishment transfers.

Additional Resources

• CALPADS User Manual Troubleshooting Page: For descriptions of validations and strategies for correcting fatal Certification Data Discrepancies (CDDs).
  • Troubleshooting Error List

This update ensures accurate reporting and compliance with the DOC program, providing necessary details for proper data entry and troubleshooting in the CALPADS system for DOCs.

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