CALPADS Consultant Support Blog

[CA] CALPADS Update Flash #301 – EDCS Data Deadlines & Guidelines

Written by Student Data Champion | Jun 16, 2025 5:00:00 PM

The California Department of Education (CDE) has released CALPADS Update Flash #301, dated May 6, 2025. This update outlines critical guidance for Local Educational Agencies (LEAs) regarding the use of the Education Data Collection System (EDCS) during the 2024–25 school year. The EDCS is used to gather data not yet fully integrated into CALPADS but still necessary for state or federal programs.

Below are the key takeaways, presented in clear, actionable bullet points:

🔹 Key Data Collection Programs for 2024–25

  • ASVAB (Armed Services Vocational Aptitude Battery):

    • Submission Window: May 1 to August 29, 2025

    • Purpose: Still under evaluation for inclusion in the College/Career Indicator (CCI) on the California School Dashboard

    • Action Required: LEAs are encouraged to submit ASVAB results during the collection window

  • SSCE (State Seal of Civic Engagement):

    • Submission Window: June 1 to August 29, 2025

    • Submission required for all students who have received SSCE insignias

    • LEAs must ensure insignias are distributed before submitting final student data

  • SSBC (Supplemental SUN Bucks Collection):

    • Submission Window: Now through January 1, 2026

    • Required for students not directly certified or categorically eligible

    • Data points to report include:

      • Approved Universal Benefit Application (UBA) date

      • Approved National School Lunch Program (NSLP) application date

      • Household-based benefit extension date

      • Direct certification dates for students ages 0–5 or 19–22

🔹 EDCS Access and Permissions

  • LEA Administrators authorized on or before May 1, 2025 retain EDCS access; passwords remain valid

  • Administrators authorized after May 1 must request access by emailing:
    educationdatacollection@cde.ca.gov

  • Users who submitted ASVAB or SSCE data last year retain access

  • New users must include their name, position, email, and phone number in the request email

More access info: CDE EDCS Access Page

🔹 Coming Soon

  • Specific import instructions for SSBC data submissions will be provided shortly

  • A separate Flash update focused solely on SSBC is in development

  • An update to SUN Bucks Flash #297 will include major changes related to Summer 2025 eligibility, application processes, and data deadlines

📝 Final Note

It is essential for LEAs to follow the guidance in Flash #301 to remain compliant with state requirements and ensure all eligible students receive proper services and recognition. For full documentation and ongoing updates, visit the CDE EDCS Web Page.

Learn more about how the MeasureED Team provides CALPADS Support by connecting with a CALPADS Consultant today!