[AZ] Accurate Data in the Special Education Data Dashboard (SEDD)

In a recent reminder from ESS Data Management, the importance of timely and accurate data entry in the Special Education Data Dashboard (SEDD) was emphasized. Here are the key takeaways from the communication:

Important Deadlines:

• Initial Data Review Deadline: July 15, 2024
• SEDD Reopens for Certification: July 22, 2024
• Certification Deadline: August 5, 2024

Modules to Review and Update:

1. Student Exit Data:

   • Review exit data for Special Education (SPED) students based on specific exit codes, age range, and dates.
   • Ensure compliance with federal SPED guidelines.
   • Use the SPED Exit Flow Chart for guidance.

2. Preschool Transition Data:

   • Enter data for students transitioning from the Arizona Early Intervention Program (AZEIP) to Part B.
   • This module will be inactive if not applicable.

3. Students Without Disabilities:

   • Capture data on students without disabilities with an expulsion (W3) exit code.
   • Indicate if such students received educational services during expulsion.
   • This module will be inactive if not applicable.

4. Discipline Data:

   • Review discipline incidents for SPED students that resulted in removal from their educational environment.
   • Ensure accurate reporting using the Discipline Data Technical Assistance Manual.

Locking and Certification Process:

• The data in SEDD will become locked and un-editable after July 15, 2024.
• SEDD will reopen on July 22 for the Certification phase, accessible only to users with the ESS SEDD: Signer role.
• PEAs (Public Education Agencies) are required to certify their data within the SEDD application by August 5, 2024.
• Certification is mandatory for all PEAs, even those with no qualifying data within the modules.

Available Resources:

• TA Manual: Special Education Data Dashboard
• SPED Exit Flow Chart: Guidelines on included students
• Discipline Data Guidance Manual: For accurate discipline data reporting
• AzEDS SPED Reporting Resources: Comprehensive SPED reporting tools
• FY 2024 SEDD Webinar and Presentation: Detailed guidance and instructions

Personalized Technical Assistance:

• PEAs are encouraged to attend SEDD Office Hours for personalized assistance after reviewing the available training materials.
• Sign-up for office hours is available on the ESS Data Management Team web page.

Contact Information:

• For further inquiries, contact the ESS Data Management Inbox or call 602-542-3962.

By adhering to these guidelines and utilizing the provided resources, PEAs can ensure accurate and compliant data reporting in the SEDD system. This is crucial for maintaining the integrity and reliability of special education data across Arizona.

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