[AZ] Summary of October 1 AzEDS Enrollment Data for Fiscal Year 2025

On June 10, 2024, the Arizona Department of Education (ADE) has released a memorandum detailing the importance and process of submitting October 1 enrollment data for fiscal year 2025. The memo was titled:  October 1 Enrollment Data for Fiscal Year 2025.  Below are the key takeaways presented in concise bullet points:

Importance of October 1 Enrollment Data

• Compliance and Reporting: This data ensures compliance with federal reporting and program requirements.
• Funding and Eligibility: Accurate data is crucial for managing eligibility and funding for limited federal dollars.
• Statistical Basis: It serves as the basis for general population statistics about Arizona schools.
• Accountability: Used for internal and external reports such as statewide dropout rates and identifying student subgroups.

Data Collection and Submission

• Data Sources: Schools, charter schools, and public education agencies (PEAs) submit data via their respective student information systems (SIS) to ADE.
• Integrity Check: Data must pass integrity checks in the AzEDS system.
• Types of Data: Enrollment, attendance, program participation (including special education and English learner programs).

Deadlines

• Final Submission Date: December 11, 2024, by 5:00 PM.
• Review and Correction: Schools must review and correct any data inaccuracies before this deadline.
• Consequences: Late or inaccurate data submissions can delay or reduce state and federal funding.

Required Reports and Grants

• Relevant Data Reports: Specific AzEDS reports required include:
  • OCT1 for Student Enrollments
  • OCT1 & SUPP72 for Income Eligibility 1 and 2
  • SPED73 for Special Education Disabilities and Programs
  • EL71 and EL74 for English Learner Program Participants
• Grants Impacted:
  • ESEA Consolidated Grants (Title I, Title II, Title IV-A, Title V-B)
  • Title III for English learners
  • IDEA Entitlement Grant
  • ESS October 1 Data Collection

Support and Contact Information

• Support Contacts:
  • ESEA Consolidated Grants: Deb Kaplow (Deb.Kaplow@azed.gov)
  • Title III: Micky Gutier (Micky.Gutier@azed.gov)
  • IDEA Entitlement Grant: ESSProgMgmt@azed.gov
  • ESS October 1 Data Collection: ESSDataMgmt@azed.gov
• SIS Vendor Support: Schools should contact their SIS vendors (e.g., PowerSchool, Infinite Campus, Tyler Technology) for assistance with data input.

Conclusion

• Optimization Efforts: Accurate data submission optimizes funding and benefits educational programs for students and teachers in Arizona.

Click here to learn more about MeasureED's AzEDS Support services!