On June 10, 2024, the Arizona Department of Education (ADE) has released a memorandum detailing the importance and process of submitting October 1 enrollment data for fiscal year 2025. The memo was titled: October 1 Enrollment Data for Fiscal Year 2025. Below are the key takeaways presented in concise bullet points:
Importance of October 1 Enrollment Data
- Compliance and Reporting: This data ensures compliance with federal reporting and program requirements.
- Funding and Eligibility: Accurate data is crucial for managing eligibility and funding for limited federal dollars.
- Statistical Basis: It serves as the basis for general population statistics about Arizona schools.
- Accountability: Used for internal and external reports such as statewide dropout rates and identifying student subgroups.
Data Collection and Submission
- Data Sources: Schools, charter schools, and public education agencies (PEAs) submit data via their respective student information systems (SIS) to ADE.
- Integrity Check: Data must pass integrity checks in the AzEDS system.
- Types of Data: Enrollment, attendance, program participation (including special education and English learner programs).
Deadlines
- Final Submission Date: December 11, 2024, by 5:00 PM.
- Review and Correction: Schools must review and correct any data inaccuracies before this deadline.
- Consequences: Late or inaccurate data submissions can delay or reduce state and federal funding.
Required Reports and Grants
- Relevant Data Reports: Specific AzEDS reports required include:
- OCT1 for Student Enrollments
- OCT1 & SUPP72 for Income Eligibility 1 and 2
- SPED73 for Special Education Disabilities and Programs
- EL71 and EL74 for English Learner Program Participants
- Grants Impacted:
- ESEA Consolidated Grants (Title I, Title II, Title IV-A, Title V-B)
- Title III for English learners
- IDEA Entitlement Grant
- ESS October 1 Data Collection
Support and Contact Information
- Support Contacts:
- SIS Vendor Support: Schools should contact their SIS vendors (e.g., PowerSchool, Infinite Campus, Tyler Technology) for assistance with data input.
Conclusion
- Optimization Efforts: Accurate data submission optimizes funding and benefits educational programs for students and teachers in Arizona.
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